Theme: Institutional Excellence Through Collaboration

The Call for Concurrent Sessions is now open! The submission deadline is November 9, 2018, 11:59 pm PST. Acceptance notifications will be sent by December 31, 2018. This conference is a new professional development offering for individuals in academic medicine who work in diversity & inclusion, business or finance affairs, facilities or space operations, and strategic planning to joint explore areas of collaboration and ways to make strategic partnerships across roles at your institution.

Submitters are strongly encouraged to read the instructional guide before logging in to submit a proposal.

Important Dates
Deadline for Submission: November 9, 2018
Notification: December 31, 2018

Types of Sessions
The GBA/GDI/GIP Planning Committee has designed specific opportunities to highlight your work – one session type aims to highlight collaborations and the other to highlight group and role-specific content. The three opportunities for submission are:

1. Collaborations between GBA, GDI, and/or GIP members
2. Group-specific content highlighting promising practices in your field
3. Poster session

Who can submit a concurrent session proposal?
All submissions must be submitted by faculty and/or staff at AAMC member institutions. Consultants or other non AAMC members, such as federal and state government officials, may participate only if considered integral to the presentation.

The GBA/GDI/GIP Planning Committee reserves the right to consolidate submissions.

Things to consider as you prepare your proposal:

1. Select from one of the two breakout session offerings: Office/Role-Based Collaborations, Group-Specific Content. The program planning committee respectfully requests that you only submit for one session format for each proposal you are submitting. Format descriptions are below.
2. Identify colleagues either from your home institution or another. Consider collaborations with members from the following groups: Group on Business Affairs (GBA), Group on Diversity and Inclusion (GDI), Group on Institutional Planning (GIP); or academic medicine professionals from business/finance affairs, diversity & inclusion, facilities/space planning, strategic planning, and/or human resources and faculty affairs.
3. Submit a presentation that clearly presents a program, policy, research, intervention or tool that was successful at your institution.
4. Clearly articulate intended learning outcomes: the specific knowledge and skills to be acquired as a result of attending your session.
5. Incorporate adult learning principles and interactivity as appropriate to the format.

Note: Presentations from past GBA, GDI, and GIP conferences should not be resubmitted.

What are the types of sessions?

1. Office/Role-Based Collaborations
   Session Format: 75-minute concurrent sessions with at least two presenters.
   More and more academic medicine professionals know they cannot perform the work of their offices in a silo – interinstitutional and intercampus collaborations are a must. Describe how two or more offices at your institution worked together on a project, event, program, and what was the outcome? Session proposals should focus on a discrete project, initiative or effort you collaborated on and what impact each office/role had in the effort. Special consideration will be given to submissions that highlight collaborations between diversity & inclusion, business/finance, facilities, and/or strategic planning efforts. Examples of offices are, but not limited to: Diversity & Inclusion, Finance/Business Affairs, Facilities/Space Planning, Strategic Planning, Women in Medicine & Science, Faculty Affairs, Student Affairs, Human Resources, etc.
2. Group-Specific Promising Practices from Your Field
   Session Format: 75-minute role-specific presentations of promising practices and/or new efforts.
   This session provides participants the opportunity to highlight promising practices, interventions, programs, and new efforts specific to their particular role and/or field. Participants should utilize this session for Group/role-specific content that captures emerging and/or promising practices in the field and presents tangible takeaways for participants (including tools, logic models, frameworks, policies, etc.). The Planning Committee also encourages collaborations between institutions.
3. Poster Session
   Session Format: open format poster session
   Highlight your institution’s programs or initiatives by outlining the specific success factors that has contributed to overall improved organizational culture and performance.
   
   

How Will the Proposals Be Reviewed?
The GBA/GDI/GIP Planning Committee will review, discuss and accept/reject all submissions.  Late submissions will not be accepted. The selection process will be based on:

• Full completion of session description requirements
• Fit with session format and type
• Originality and innovation of approach
• Use of adult learning principles
• Clear demonstration of process, approach and success factors
• Collaborations
• Clear presentation

The Committee also reserves the right to recommend any additional speakers or content related changes that will enhance the presentation’s relevance to the audience. 

IMPORTANT PROPOSAL ACCEPTANCE NOTIFICATIONS:
All accepted presenters are responsible for the following:

1. Register and pay to attend the GBA/GDI/GIP 2019 Joint Meeting
2. Pay for travel and hotel accommodations for the GBA/GDI/GIP 2019 Joint Meeting
3. Present on the day and time assigned – we are not able to make schedule accommodations for speakers. Sessions will be held on Wednesday, April 10^th, Thursday, April 11^th and Friday, April 12^th in the morning.
4. Complete the online UCSD CME disclosure agreement by the AAMC deadline
5. Provide and distribute your own handouts at the conference, if applicable
6. Submit your session to the AAMC by the deadline to be posted on the AAMC Meeting website.
7. Allow the AAMC to post your presentation (or a variation of your presentation) to all registrants via the website.
8. If presenting a poster, provide the AAMC with a pdf of your poster to be posted to the AAMC Meeting website.